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Frequently asked questions
What is the IP address for my cloudroom and/or video client?
It is not possible to call your cloudroom (or your video client) by dialing an IP address. Your video address (SIP URI) has the same format as an email address (i.e., firstname.lastname@example.org). You will find it at your start page, under "Room settings".
What is the phone number for my cloudroom and/or video client?
If your cloudroom supports incoming phone calls you will find a list of phone numbers at your start page, under "Room settings". After you have dialed the correct number enter your voice pin followed by the #-key. It is not possible to make phone calls directly to your video client.
Which browsers supports WebRTC?
- Google Chrome version 43 and later - Mozilla Firefox version 38 and later - Opera version 23 and later - Microsoft Internet Explorer version 10 and later (requires Flash Player 11 and later ActiveX® plug-in, and must not be in Compatibility View) - Microsoft Edge version 20.10532 or later for WebRTC support (earlier versions will connect over RTMP and use Flash video) - Apple Safari version 6 and later (Mac OS X only) (requires Flash Player 11 and later plug-in)
Why can't they see our presentation?
Can you see the presentation localy? Make sure you have shared the presentation by pushing the presentation button. "Unsupported VGA format" is a common error message to receive if the resolution is wrong/unsupported.
Why can they see us, but not hear us?
- Check if the microphone is muted (icon of a mic whit a cross over). - Have you selected the correct microphone source in your client settings? - Have you checked that the microphone is pluged in and installed correctly? - Make sure your preferred mic/headset is selected as the default device under Recording devices on your computer.
Why can we see them, but they can't see us?
- Do you receive a selfview in your video client? Make sure you have selected the correct camera source in your client settings. - Try to close other applications that might be using your camera and see if it works again. - Try reinstall/update your camera driver.
Why is the video/audio quality so low?
- Make sure you are connected to a wired network if possible. Video communication demands a stable network connection, and wireless networks are more susceptible to packet loss and jitter. - Try to adjust the bandwidth in the client settings to a lower kbps to try to reduce packet loss and jitter. - Reduce background noise if possible. - Adjust speaker volume down to reduce the risk of echo. - Use a headset if possible.
Why do we not see our laptop on the display screen?
- Make sure you have selected the correct source option on the touch panel (i.e., Laptop1)? - Also check if your computer is sending a presentation (Windows+P - select Duplicated).
Why do we not see our laptop on the canvas?
The resolution on your computer might not be supported by the projector. "Out of range" is a common error message to receive if the resolution is wrong/unsupported.
Why are we not receiving audio in the room?
- Make sure you have selected the correct source option on the touch panel (i.e., Laptop1)? - Also check if the right source appears under Playback devices on your computer.
Effective Video Meetings
Be more than a talking head
Your video system gives you the ability to share multimedia source materials such as video clips, web sites, spreadsheets and other presentations. Taking advantage of this ability to communicate visual information will make your video meetings more engaging and effective.
Look 'em in the eye
Eye contact is important in any presentation. In a video environment, eye contact comes from looking toward the camera—not the display. Make certain that your camera is positioned as close as possible to the top center of your video display. This will give the impression of strong eye contact, and help to build trust and understanding among your participants.
If you mumble and cannot be heard by the person seated next to you, the people on the other end will also have a problem hearing you.
You're in the spotlight
Cameras and video displays tend to make everything "bigger." Nervous habits or little recurrent gestures will be magnified and a distraction to participants on the other end. Try not to rock, sway or fidget with paper or pens. Remember to relax. A video meeting is like any other meeting, except it includes people who are not physically present in your room.
The camera is always paying attention
When you are connected in a video call, the camera and microphone will faithfully pick up all images and words. Smart remarks, quips and asides, or demeaning gestures such as rolling eyes, will be greatly amplified at the far end. You should assume that the other meeting participants can hear and see everything, even when the camera is not pointed in your direction.
Cede the floor
Secondhand noise is distracting and makes it hard to hear other speakers clearly. So mute the microphone on your side when not speaking. This keeps coughing, rustling papers and other noise from drowning out the speaker.
You're not on TV
A video conference is two-way communication—unlike television, which is passive and one-way. Be sure to build in opportunities to verbally engage the participants at the far end. Vary your source materials and provide visually interesting items that will elicit responses.
Play to the crowd
When you're in the middle of a presentation, it can be easy to forget that you are not just presenting to the people in your room but also to the participants at the far end. Be sure to speak to, make eye contact with, and engage all parties on your call.
Be sure to test your system and source materials prior to your meeting. Do not assume that because the systems worked well in one type of connection, they will work for every connection. You may be connecting to a dissimilar and less capable system or into an unstable network—this may result in small difficulties that need to be worked out ahead of time.
Add your CloudRoom details to your phone directory
You can easily add dial details to your own personal room or to people you frequently dial by adding them to your phones directory. Use the following dial syntax: phonenumber,,confID#,,pin code i.e. +4723961629,,2120234#,,1345
First click the "CLICK TO JOIN" button, then follow the instructions above.
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